risk management

Protecting the mobile workforce – International SOS

As corporate travel continues to increase, there seems to be a discrepancy between the perceived travel risk outlook for travellers and the actual risks expected to increase this year.

Results of a survey conducted by International SOS and IPSOS show that 61% of respondents feel that the travel risk have increased for Sub-Saharan Africa over the past year and 72% indicated that travel risks have increased globally. Also, 57% feel that travel risks will continue to increase over the remainder of the year.

The results of the survey was presented as a recent workshop hosted by International SOS and according to the results respondents perceive the top five travel risks to relate to terrorism, civil unrest, extreme weather events, petty crime and natural disasters.

On the contrary however, International SOS says the reality is actually quite the opposite with the top five travel risk factors for 2017 including stomach and gastrointestinal problems, road accidents, inadequate healthcare, flu and non-infectious diseases.

When it comes to the biggest challenges in protecting travellers,  49% of respondents indicated that educating travellers on travel risks was their biggest challenge,  47% said that communication with their travellers during crises was a top challenge and 42% said tracking employee travel  was a major obstacle.

In light of these challenges companies have indicated that they have either reinforced travel security measures for their travellers, updated their travel risk policy, introduced pre-trip advisory emails, implemented travel safety training or implemented programmes to locate travellers.

According to International SOS, in an effort to protect travellers businesses should consider access to advice that is impartial and that can offer a professional assessment on travel risk to specific locations, risk assessments that a profile and itinerary specific, training of travelling staff, identification of key indicators of deterioration and the ability to rapidly and effectively communicate with travellers.

Another key point touched on by International SOS is the rise of mental health in the workplace. International SOS points out that it is increasingly important for organisations to consider the well-being of their mobile workforce.   

In response to this growing need, International SOS, has partnered with Workplace Options (WPO), to provide a seamless service of rapid response psychological support where it is needed, alongside its health and security advice and on the ground support prior to and during a business trip or expatriation.  The global short term counselling service is also extended to managers, local employees and families and can be provided in over 60 languages.

The counselling method is tailored to a mobile workforce: phone, videocall or face to face with support in over 60 languages. The assessment covers the presenting issue, supporting problems, support systems, coping strategies, background information, and a risk assessment and the outcome is a plan that covers the short-term focus including goals agreed upon with the participant.


Warn your clients about Malaria

The National Institute for Communicable Diseases (NICD) has issued a malaria advisory, warning travellers that South Africa is currently experiencing its annual malaria season and that there has been a recent increase of malaria cases in Mozambique due to the storms following Cyclone Dineo that affected Mozambique and the north-eastern parts of South Africa.

Also the Ministry of Health and Wellness for Botswana has issued a warning that the country is experiencing a high level of malaria, following the recent heavy rains.

With the approach of Easter and the public holidays in April, it is important for travellers visiting any of the malaria areas within or outside of South Africa to take additional precautions and maintain a higher index of suspicion.

The NDC has released the following helpful Q&A:

Where is Malaria Found?
Malaria in South Africa is present along the border with Zimbabwe and Mozambique. It is specifically prevalent in:

  1. Vembe and Mopane district municipalities of Limpopo Province
  2. Ehlanzeni district municipality in Mpumalanga Province
  3. Umknanyakude in Kwazulu-Natal Province
  4. Kruger National Park.

Neighbouring countries such as Mozambique, Zimababwe, Zambia, Malawi, Botswana and Namibia also experience high levels of Malaria.

When Is Malaria Season?
Malaria is distinctly seasonal in South Africa and occurs during the rainy months between September and May.

Who May Be Affected?
People living in an area with malaria are likely to contract the disease if precautions are not taken.

What Precautions Should Be Taken?
Measures To Avoid Mosquito Bites

  1. Wearing long pants, especially at night when mosquitos are more active
  2. Applying topical mosquito repellents that contain DEET
  3. Sleeping under mosquito repellent bed nets treated with insecticide
  4. Spraying living quarters with insecticide after closing doors and windows

Measures to Prevent Malaria from Developing
Travellers should consult with their doctors for a risk assessment and to obtain the appropriate anti-malarial prophylaxis. Current recommended chemoprophylactic regimens include either mefloquine, doxycycline or atovaquone-proguanil. The consulting doctor will advise on the best option and duration of treatment for everyone.

How Will I Know If I Have Malaria?
All travellers should be maintaining a high level of suspicion for flu-like symptoms during and up to one month after their visit ends. These symptoms include:
·       Fever
·       Chills and/or sweating
·       Headaches
·       Nausea and vomiting
·       Body aches
·       Fatigue

What Should I Do If I Suspect That I Have Malaria?
Malaria is treatable and is best diagnosed as early as possible. Anyone presenting with these symptoms should visit their nearest doctor or health facility immediately for an urgent malaria test. A negative test should be treated with caution and tests should be repeated until positive or until symptoms resolves.


US and UK ban electronics on certain flights – what to tell your clients

Corporate travellers flying to the US and the UK via the Middle East or North Africa will need to check in their electronic devices following a ban issued by the Trump administration and the UK government.

The Trump administration has ordered nine airlines to stop passengers from bringing most types of electronic devices — except smartphones — into the cabin for US-bound flights.

The UK government announced a sweeping cabin ban on laptops and tablets on inbound flights from six countries.

CNN listed the key things travellers need to know.


Which airports are involved?

The US ban cover 10 airports, including major global hubs such as Dubai.

The full list is: Cairo, Egypt; Dubai and Abu Dhabi, United Arab Emirates; Istanbul, Turkey; Doha, Qatar; Amman, Jordan; Kuwait City; Casablanca, Morocco; and Jeddah and Riyadh, Saudi Arabia.

The U.K. list is shorter. It covers all inbound flights from Turkey, Lebanon, Egypt, Tunisia and Saudi Arabia but omits airports such as Dubai, Abu Dhabi and Doha.


Which airlines are affected?

The nine airlines that operate direct flights to the US from affected airports are Egyptair, Emirates Airline, Etihad Airways, Kuwait Airways, Qatar Airways, Royal Air Maroc, Royal Jordanian Airlines, Saudi Arabian Airlines and Turkish Airlines.

Passengers will still be allowed to take electronic devices onto flights departing from the US.

The UK restrictions apply to 14 airlines: British Airways, EasyJet, Jet2.com, Monarch, Thomas Cook, Thomson, Turkish Airlines, Pegasus Airways, Atlas-Global Airlines, Middle East Airlines, Egyptair, Royal Jordanian, Tunis Air and Saudia.


Which devices are banned?

Smartphones will still be allowed. But passengers will have to check in any electronic devices bigger than that. That includes laptops, cameras, gaming devices and tablets such as iPads.

Medical devices required during the flight will still be allowed in the cabin after security screening.


When will it take effect?

The U.S. government officially notified the airlines at 3 a.m. ET Tuesday. They have 96 hours to fully comply.

And if they don’t? “We will work with the FAA to pull their certificate and they will not be allowed to fly to the United States,” one senior US official said.

The UK said it only that its measures would be introduced soon, and would be kept under constant review.


What are the airlines saying?

Turkish Airlines told passengers traveling to the U.S. that anything bigger than a smartphone must be checked in from March 25. Emirates also said it would implement the new measures for all passengers bound for the US from Dubai on Saturday.

Qatar Airways and EgyptAir said they would be applying the new instructions on March 24.

Other airlines, including Royal Jordanian and Saudi Arabian Airlines, have said they will implement the measures.


What’s the reason for the ban?

US officials say the move is a response to fears that terrorist groups may target passenger planes by smuggling explosive devices in consumer goods.

One official said there’s no specific plot authorities are aware of, but the US has been considering such a ban for some time.


Why these airports?

The US is especially concerned about the 10 airports in question, the official said, because of screening issues and the possibility of terrorists infiltrating the ranks of authorised airport personnel.

Officials said that they believe a threat to the U.S. would be negated if a passenger transferred through a secondary city with additional and more trustworthy screening procedures.


Isn’t it dangerous to put electronic devices in checked baggage?

Safety experts and regulators have long warned that batteries shipped in bulk could constitute a fire risk that ultimately could bring down an aircraft. The International Civil Aviation Organization advised global regulators last year to ban carrying bulk shipments of such batteries in the cargo holds of passenger jets.

But electronics spread out across a person’s luggage pose far less of a threat than palettes of lithium batteries, according to a U.S. aviation official.

SARS Audit Findings on the application of zero-rating on international air transport

Following our letter dated 09 November 2016, regarding VAT implications on additional or supplementary commissions from carriers, several of our members have now started to receive audit findings from SARS.

As you will recall from the communique, Shepstone Wylie Attorneys accompanied ASATA to a meeting with SARS to understand the organisation’s concerns and whether there could be an efficient and effective way to resolve the dispute. We also attempted to understand what SARS was focusing on and at the time of our letter to you, suspected that it only related to supplementary commissions, as prior to this meeting, SARS believed that the additional supplementary commissions were for the supply of some other service and that it should be subject to 14%, irrespective that the underlying service was either for the arrangement of local or international travel.

The arrangement of international travel is zero-rated in terms of section 11(2)(d) of the VAT Act and SARS’ view was that it does not automatically follow that the additional or supplementary commissions are also zero-rated in terms of section 11(2)(d).

Based on the SARS findings received to date, their position regarding the application of zero-rating is now clear. SARS believes that the service of arranging international transport is provided to the traveller, not the airline and that all commissions, overrides and rebates received from airlines is not consideration in respect of “arranging international transport” but for a separate supply, being the selling of tickets. As a result of this definition by SARS, they are of the opinion that commissions, overrides and supplier rebates received, do not fall with the ambit of “international transportation” or “arranging” thereof and therefore cannot be zero-rated.

ASATA’s current opinion is that commissions, overrides and supplier rebates in the case of international travel is also zero-rated because there is not another supply and that the arranging of international transport and the selling of tickets is one and the same thing.

What should you do if you receive a similar audit finding from SARS?

You will be required to respond to the findings within 21 days of receipt. We recommend that you apply to SARS for an extension. This should provide you with an additional 21 days to respond.

Engage your legal counsel and/ or auditors and request their assistance in drafting an appropriate response to SARS.

Prior to sending the response to SARS, we would request that your share it with ASATA. This will further guide and inform how the industry will look to respond to the matter, as a collective and whether or not we believe we have grounds to challenge SARS’s interpretation on the Act.

SIA to fold surcharges into Base Airfare – when will SA airlines follow suit?

Singapore Airlines and regional arm SilkAir have announced they will fold fuel and insurance surcharges into base airfares.

With the removal of the fuel and insurance surcharges as a separate component, customers will be presented with a single base airfare when purchasing tickets. The airline explains this move is intended to provide a more simplified fare structure for customers.

The folding in of fuel and insurance surcharges into base airfares will be implemented progressively by region, starting from 28 March 2017. It is expected to be completed by May 2017.

Fuel and insurance surcharges will also no longer apply to KrisFlyer frequent-flyer programme redemption bookings Redemption bookings on flights operated by other airlines may still include surcharges, with effect from 23 March 2017.

ASATA has welcomed Singapore’s announcement, saying that the position of ASATA on the matter has always been that fuel is a cost of doing business, an inherent part of the airline’s operations, and should be included in the airfare, much in the same was as other operational costs such as captain and flight attendant salaries are.

ASATA strongly advocates a move by all airlines operating within South Africa to also include their fuel surcharges, and any other charges that are under the control of the airline, within the base airfare to eliminate confusion among consumers and provide an all-inclusive transparent air ticket price.

Explains Otto De Vries, CEO ASATA: “Fuel is a cost of doing business and should be included in the airfare. The price the passenger sees should be the price he or she pays and any variations in the cost of an airline ticket should be directly related to the cost of doing business, and supply and demand. Not under the auspices of recovering an elevated cost that is no longer elevated.”


ASATA in the news

ASATA is featuring its members in the news on a regular basis. If you would like to be included among the travel consultants that comment or have a story where you’ve saved the day, please contact us on asata@bigambitions.co.za.

The following story appeared in BizCommunity this week and tells consumers exactly how South African travel consultants have given the Internet a run for its money. Check it out here

South African travel agents giving the Internet a run for its money

Technology, digitisation and automation – travel agents have faced numerous disruptions over the past few years. Newspapers have even predicted the end of the travel agent altogether, saying the travel consultant will soon become extinct. However, instead of succumbing to outside pressures, the South African travel industry has become stronger, and ASATA travel agents have even given the internet a run for its money.

The Internet can take orders but can it offer proactive consulting?

Sure Travel has focussed on proactive consulting and offering concierge-style services to its clients instead of limiting itself to order taking. Sure Travel’s Robyn Daneel Spicer explains that Sure Travel consultants are anticipating what the client wants in order to be able to offer their clients the best value-for-money offering.

Says Spicer: “An online travel agency can quote you on flights to small towns in remote parts of the world even if these flights will take over 24hours of travel. A Sure travel agent will investigate cutting travel time and find the best routing in terms of airfares, trains, and transfers. The client thinks they know what they want, but it is up to us as advisors to guide them in the right direction.”

The Internet has created tech-savvy travellers, but also customer-centric agents

The ease of booking travel online hasn’t only attracted tech-savvy travellers but also agents who are customer-centric, according to Club Travel.

Club Travel’s Luana Visagie explains many potential clients are confused by mixed reviews found online and are overwhelmed when it comes to penalties for changes and cancellations. “This is where a clued-up consultant is able to put the client at ease by asking questions, profiling the client and limiting options to those which really appeal to the client’s needs and budget,” she says.

Visagie says the disruptions the industry has faced, have pushed travel consultants to remain on top of their game. “The industry competition is tough and will only get tougher, so agents need to know how to ‘wow’ their clients to the point that they are referring their friends and family to their agent.”

The Internet can’t offer corporate travellers an end-to-end solution, but travel agents can

Marco Ciocchetti, CEO XL Travel, explains that the role of travel management companies or TMCs has become and will continue to evolve in finding end-to-end solutions for their clients from the booking process to the expense management of the company.

A corporate travel agent will offer clients a comprehensive optimisation of the company’s travel spend, as well as data consolidation and reporting. The ASATA travel agent will ensure travellers toe the line and are compliant with the company’s travel policy. They will also make sure the traveller is safe and put together a professional duty of care programme.

Can’t beat the technology wave? Join it

Club Travel’s Visagie explains there is no doubt the increase and growth of online travel platforms like booking.com, Airbnb and others have resulted in many more ‘DIY travellers’ and this has disrupted the industry. But, she says that instead of resisting this change, Club Travel offers clients the opportunity to make their bookings on any of Club Travel’s online booking platforms. The difference is that they have access to a support team if need be.


PCI DSS compliance – Don’t fear it, but don’t ignore it!

We don’t need to tell you that the risk of fraud associated with payment card transactions and potential data breaches has been rife over the past few years.

To ensure safer transactions, IATA is expecting Accredited Travel Agents operating within the BSP to be compliant with the Payment Card Industry (PCI) and the Data Security Standard (DSS).

Effective 1 June 2017, PCI DSS compliance will even be a mandatory condition to obtain and retain accreditation as an IATA Accredited Agent under the Passenger Sales Agency Rules in Resolution 818g. 

Important to note that this requirement has not emerged out of the blue. For many years, ASATA has been including a notification on this in its membership renewal documentation

In the interim, ASATA is working with the WTAAA and IATA to ascertain exactly what IATA’s requirements are with regards to PCI DSS and will make every effort to assist our members in their efforts to be compliant. 


Credit card companies have compiled the PCI Data Security Standard to enhance payment card security. All entities that store, process and transmit payment card data are required to adhere to PCI security standards, which are the technical and operational conditions to preserve payment card security.


We understand that the PCI DSS compliance process may in some cases be complex. Depending on the nature and the size of your business, the process can vary. 

Our advice would be as an initial step: 

Approach your financial institution if you are a merchant and process transactions through your local Point of Sale (POS).

If you are not a merchant and only process credit card transactions through the GDS (the airline’s merchant), we suggest that you contact every credit card brand that you are working with individually, in order to find out the compliance process applicable to your agency.

For more information to help you understand the importance of PCI DSS compliance for your business and guide you through the first steps that you will need to take, please visit the dedicated PCI DSS website: www.iata.org/pci-dss

visa europe

Don’t neglect visa advice!

Did you know that half of South African travellers say the reason they choose to book their holidays through a travel agent is because they want expert advice on visa requirements? This is according to the recently conducted ASATA leisure traveller survey, which was published in The 21st Century Travel Agent.

And who can blame them? Visa requirements are confusing even for the most professionally trained travel consultant.

In the past few months, we’ve seen New Zealand announcing that South Africans would once again need visas. Russia has hinted in the media that visa-free travel might soon be on the cards, leaving travellers wondering if they actually still need to apply for a visa to travel to St Petersburg or Moscow.

Also South African’s own local requirements still have travellers baffled and confused. Do they still need an Unabridged Birth Certificate when travelling with children, or has this been abolished?

They feel they can’t trust the media for accurate information, as so many ‘fake visa’ stories have been doing the rounds. The most recent being a fake news article promising South African travellers that they will be able to travel to the United States without visas.

As trusted travel advisors, it is crucial that ASATA travel agents showcase their value to the consumer on important matters such as visas, helping their clients with accurate and up-to-date information.

“We must look at all the services that a traveller is going to need and deliver an end-to-end solution, including ancillary services such as visa services. Act as a professional business and not bring everything down to cost,” HRG Rennies Travel MD Bronwyn Phillips said in The 21st Century Travel Agent.

Informing travellers that visas may be required is stipulated in the ASATA code of conduct where it is reasonably practical to do so. Although the responsibility of obtaining visas ultimately lies with the client, ASATA travel agents can assist clients by providing them with relevant visa information as well as time frames clients need to keep in mind to obtain their visas in time for travel.

Advise your clients: South Africans still need visas for the US!

South African passport holders still require a visa for travel to the United States, the US Consulate in Johannesburg has confirmed.

A hoax news article, which is spreading rapidly on social media, states that President Donald Trump has wavered visa requirements for South Africans travelling to the US to ‘strengthen ties between the US and South Africa’.

“This is a fake report: nothing has changed in terms of visa requirements for South Africans travelling to the United States,” a spokesperson for the US Consulate told ASATA.

The fake news website where the article was originally published ‘www.USA-Television.com’ also states that Mauritius was shamed as the most unfriendly country in the world by the World Tourism Organisation and that Ethiopia has banned all marriages until 2018. Needless to say, neither of these articles is true.

Numerous ‘fake’ news articles have circulated over the past few months. The South African National Editors’ Forum (Sanef) last year even issued an alert to readers to beware “an alarming trend by fake news websites to publish inaccurate information under the guise of news”.

Travel agents are advised to consult TIMATIC if they have any doubts with regards to the truthfulness of visa reports. TIMATIC will assist travel agents will the latest up-to-date passport and visa information.

There are also certain telltale signs that news reports are fake. Head of policy at Media Monitoring Africa Thandi Smith was recently quoted in Huffington Post South Africa as saying there are 5 signs that people should be on the look-out for.

1) Check the URL and make sure it is in line with the news page or media house. A fake news site can sometimes have a number in it instead of letters to create confusion.

2) Check the spelling of the account name. Although it might look legitimate, the accounts are often not spelled correctly, or have alternative spellings.

3) A genuine article will usually have sources and people that you can research. Google the names. A fake news site will have anonymous sources.

4) Reputable media houses will have credible adverts on their pages. Fake news sites often have pornographic adverts. That should raise red flags.

5) Research the author of the article you’re reading. Use Google to see other works produced by the journalist named. That will give you an indication of the authenticity of the story.

Credit Card

Travel agents beware: be vigilant with payment transactions!

Travel agents should remember to always be vigilant with credit card transactions as fraud continues to be rife in the travel industry.

Here are some reminders of the most important Credit Card must-dos:

  1. Never process payments on a credit card without having the card/s present at the time of the transaction
  2. Check signature against original card/s
  3. Obtain required authorisation
  4. Take an imprint of the card – A FAX COPY IS NOT AN IMPRINT
  5. Ensure validity of expiry date and check that security features appear on the card
  6. Please be warned: Any invalid expiry dates entered for approval through one of the Global Reservations Systems that results in a fraudulent transaction, will be charged back to the agency
  7. A great way to check whether the card is valid is to check the issuing bank of the card on https://www.bindb.com/bin-database.html

And remember, authorisation alone is not enough

Although travel agents should always obtain an authorisation code for a credit card transaction, this code only indicates that the cardholder is in good standing with the bank (and is usually supplied automatically) but is no guarantee of payment.

It simply verifies that there are sufficient funds in the account. It can’t confirm the identity of the cardholder, or guarantee that the card and/or transaction are genuine

Having said that, travel agents should always get an imprint of the credit card as well as obtain an authorisation number. Failing to do so will result in charge backs and the travel agent will then be liable to settle the loss due to fraudulent transactions.

If in doubt, run a Mod 10 check!

The Mod 10 algorithm was designed to validate a variety of identification numbers, and can be used to verify credit card numbers before submitting transactions for authorization.

The Mod 10 algorithm detects all single-digit errors, as well as almost all transpositions of adjacent digits.

To implement the algorithm in your fraud prevention system:

  • Contact your processor and ask for the Mod 10 algorithm that lets you check the validity of a card number.
  • Use the Mod 10 algorithm to check all e-commerce transactions before submitting them for authorisation.
  • Immediately notify your customer if the card fails to pass the Mod 10 check. Display the following message on the customer’s screen “The card number you entered is invalid. Please try again.” or a similar message.
  • Do not submit the transaction for authorisation until the card number passes the Mod 10 check.

Using the Mod 10 algorithm for checking the validity of your customers’ card numbers will help protect your business against fraud or an error on the part of the cardholder and minimise related disputes and losses.